The Department of Foreign Affairs and Trade (DFAT) Office of the Australian Consulate-General Shanghai is seeking applicants to fill the following locally engaged position:
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Corporate Services Assistant (LE3)
The above position is open to Chinese and Australian nationals.
The successful applicant will be offered an initial fixed term contract of 12 months with the possibility for extension and are subject to a probationary period.
The annual basic salary for this position is CNY 128,440.2 plus the employer’s social security contributions. Where the successful candidate is an Australian national, he/she will receive an allowance in lieu of the employer’s social security contributions. Australian Superannuation Guarantee Contribution (SGC) will be deducted from the allowance for an Australian tax resident.
Your application, written in English, addressed in the title ‘Application for Corporate Services Assistant (LE3) + your name’ must include:
- A one page pitch of no more than 1000 words outlining how your skills, experience and qualifications make you the best person for the job;
- Curriculum vitae including your nationality and country of residency. If you are an Australian citizen in China, please advise your Chinese visa category.
- Contact details for two work-related referees (at least one should be your current or recent supervisor)
Applications and inquiries should be emailed to [email protected]. Closing date for applications is 5pm, 23 August 2024. Please consider your application unsuccessful if you have not received any contact within four weeks from the closing date.
What should I include in my pitch?
- Your one page pitch is a chance to tell us why you are the right person for the job. We want to know why you want to work at the Australian Consulate General, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role. In a nutshell – why should we hire you?
- Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.
About The Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
The Corporate Services Assistant provides support and assistance to the Consulate’s Human Resources team as well as assisting with property and general administration.
Key responsibilities of the position include but are not limited to:
- Coordinate Human Resource functions, including payroll calculations and processing of staff leave and entitlements in accordance with legislative requirements.
- Provide advice and assist on administrative tasks relating to human resources and property matters.
- Assist with diplomatic staff arrival arrangements including applications for Diplomatic IDs, passes and membership cards.
- Establish and maintain strong working relationships with a range of internal and external stakeholders.
- Manage and maintain the Consulate’s office equipment and other supplies.
- Provide corporate support for high level visits, meetings and events.
- Perform general administration duties and provide backup to the Corporate Services Officer and Property Officer as required.
Required Qualifications/Experience/Knowledge/Skills
- Demonstrated skills and experience in accounts payable, finance processes and administration.
- Client services skills, including an ability to solve problems and to achieve results.
- Strong interpersonal and communications skills, including an ability to work productively as part of a team.
- Computer skills, including working knowledge of the Microsoft Office Suite.
- Flexibility and adaptability, especially when implementing change.
- English and Mandarin language skills.