Appointments
Notarial service appointments are available from 1:30pm to 3:00pm from Tuesday to Thursday (excluding Consulate public holidays)
- You must bring photographic identification which shows your current name and signature. You may be refused entry to the consulate without proper identification.
- Bring clear instructions from your lawyer detailing exactly which pages must be witnessed by the consular official. Consular staff cannot provide advice on specific legal requirements, including what documents need to be signed or certified.
- We recommend bringing additional copies of the documents that you need signing for emergency use.
- Please click here to view the types of services the Consulate can and cannot provide.
Booking Policy
- Bookings can be made 4 weeks in advance.
- Please do not to book more than one appointment for same application. Customers who book multiple appointments for same application will have their appointments cancelled.
- Your appointment will be cancelled if you arrive more than 15 minutes past your appointment time. You will then need to make a new booking.
- You will receive an appointment confirmation email when you successfully book an appointment.
- A cancellation/modification link will be attached to that email notification.
- If you have to cancel or reschedule your appointment, please refer to the instructions in your email notification.
Fees
- Under the Consular Fees Act of 1955 a fee applies to all notarial services. Fees are updated every month.
- All fees can be paid with EFTPOS (Chinese bank card and most international credit cards), Ali Pay and WeChat Pay. We cannot accept cash, cheques, or American Express cards which do not have UnionPay.
- Fees paid for notarial services are non-refundable.
- Current fee schedule
Services
- Our notarial services include:
- certifying true copies of original documents
- witnessing of signatures on documents
- witnessing the execution of affidavits
- witnessing statutory declarations for use in Australia
- authentication of documents
- Please click here to view the types of services the Consulate can and cannot provide.
- For more information regarding notarial services please visit Smartraveller.
Please note
- Please select the correct service type. Please select affidavit only if your document/s are to be present as evidence in Australian or other court proceedings. You can find more information on our services here.
- Please ensure that documents you require to be serviced are presented in the correct form and that you provide the correct instructions for witnessing any signatures on the documents.
- If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. We cannot provide legal advice.
- Please note, by witnessing a signature on a document neither the Australian Government nor the Australian Consulate-General in Shanghai guarantees the legal effectiveness of the document or the accuracy of its contents.
Latest Updates
26 November 2024
- Letter of no objection (repatriation of remains) - The Consulate does not issue personalised letters of no objection. If a letter of no objection is needed to meet Chinese regulations for the repatriation of remains to Australia, you may download our universal letter of no objection (repatriation of remains), free of charge.
17 November 2023
- Same Holder Letter - from 17 November 2023, the Consulate will no longer issue "Same Holder Letters”. The Consulate will only issue a passport letter (Passport Letter Sample). To obtain this letter and stamp, please come in person between 0930 -1130 on a business day.
Privacy Policy
The Department of Foreign Affairs and Trade (DFAT) uses third-party software (Setmore) to manage the Consulate-General's appointments. Your personal information (including your name and contact details) will be collected by DFAT via Setmore to book your appointment and for related purposes. By proceeding with this booking, you are consenting to the collection of this information by Setmore on DFAT's behalf for these purposes. If this information is not collected, DFAT's ability to arrange your appointment will be limited. Your personal information will be handled by Setmore in accordance with Setmore's Privacy Policy, and by DFAT in accordance with DFAT's Privacy Policy.