Australian Consulate-General
Shanghai, China

Executive Assistant to Consul-General (LE4)

The Department of Foreign Affairs and Trade (DFAT) Office of the Australian Consulate-General Shanghai is seeking applicants to fill the following locally engaged position:


•Executive Assistant to Consul-General (LE4) 


The above position is open to Chinese and Australian nationals.


Australian nationals must be able to obtain Chinese work visa and residence permit to be able to enter and remain in China to work for the Consulate. Potential applicants should familiarise themselves with the latest processes before applying. The Australian Consulate-General Shanghai does not provide relocation assistance and any costs associated with taking up the position would be the responsibility of the successful candidate.


The successful applicant will be offered an initial fixed term contract of 12 months with the possibility for extension and are subject to a probationary period.


The annual basic salary for this position is CNY168,979 plus the employer’s social security contributions. Where the successful candidate is an Australian national, he/she will receive an allowance in lieu of the employer’s social security contributions. Australian Superannuation Guarantee Contribution (SGC) will be deducted from the allowance for an Australian tax resident.


Your application, written in English, addressed in the title ‘Application for Executive Assistant + your name’ must include:

  • A one-page pitch of no more than 1000 words outlining how your skills, experience and qualifications make you the best person for the job.
  • Curriculum vitae including your nationality and country of residency. If you are an Australian citizen in China, please advise your Chinese visa category.
  • Contact details for two work-related referees (at least one should be your current or recent supervisor).


    Applications and inquiries should be emailed to [email protected]. Closing date for applications is 5pm, 7 March 2023.  Please consider your application unsuccessful if you have not received any contact within four weeks from the closing date.


What should I include in my pitch?

  • Your one-page pitch is a chance to tell us why you are the right person for the job. We want to know why you want to work at the Australian Consulate General, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role.  In a nutshell – why should we hire you?
  • Try not to duplicate information that can already be found in your resume but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.


About the Australian Government’s Department of Foreign Affairs and Trade (DFAT)

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas.

The Department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.


About the position

The Executive Assistant to the Consul-General provides high quality executive and administrative support under general direction to the Consul-General and the Consulate-General. The key public-facing position plays an active role in organising, coordinating and assisting with arrangements to achieve and support strategic priorities of the Consulate.


The key responsibilities of the position include, but are not limited to:


  • Provide high level executive, administrative and organisational support to the Consul-General.
  • Develop and maintain internal and external networks and relationships with key stakeholders.
  • Prepare and manage the Consul-General’s program and schedule of appointments, including arranging official appointments, meetings, lunches and other appointments (including facilitating video conferencing), transportation, receiving and escorting official visitors and coordination of travel arrangements.
  • Prepare programs, invitations, and logistical support for representational events and functions hosted by the Consul-General and maintain accounting records for the Consul-General’s representation allowance, reimbursements and advances.
  • Assist in the preparation of documentation, including drafting cables, diplomatic notes and other correspondence, and conduct research as required.
  • Assist with visit programs and logistical arrangements for visiting Australian Ministers, parliamentarians and senior officials.




  • Previous experience providing high-level executive and administrative support.
  • Excellent communication skills in written and spoken English.
  • Excellent office management and organisation skills, and well-honed initiative and an ability to think flexibility and effectively under pressure
  • Strong interpersonal skills, including an ability to liaise, negotiate and consult with internal and external stakeholders and experience in working in a close, tight-knit team.
  • Strong capacity to exercise discretion and sound judgement.
  • Proficient knowledge and use of commercial software applications (e.g. Microsoft Office).
  • Knowledge of, or an ability to quickly acquire a knowledge of Australian Government legislation or departmental policy and guidelines in relation to the position duties.



  • Previous experience working in a Consulate or comparable environment.