Identification and Instructions
You must bring your passport so we can verify your signature on any documents you sign at the Consulate.
You must bring clear instructions from your lawyer detailing exactly which pages must be witnessed by the Consulate.
All notarial services are by appointment only
Appointments can be booked via acgsh.setmore.com.
Notarial services appointments are available Tuesday to Thursday afternoons.
We recommend you book your appointment as early as possible. At times you may need to wait more than two weeks for the next available appointment.
Notarial Services include:
- certifying true copies of original documents (we will photocopy your original document)
- witnessing of signatures on documents
- witnessing the execution of affidavits
- taking statutory declarations
- authentication of documents
More information is available at smartraveller.gov.au/services/legalising-documents/
The Consulate can only witness an Australian Statutory Declaration for use in Australia by an Australian entity.
The Consulate can not witness Statutory Declarations to be used to support the transfer of Chinese land/property.
Statutory Declarations must be written in English, however clients may include their own translation within the space provided prior to signing.
More information is available at smartraveller.gov.au/services/legalising-documents/Pages/overseas.aspx#statutory-declarations.
Selling or buying land or property in Australia?
You must provide written instructions from your legal representative in Australia, in addition to the land documents you need witnessed or certified. Where instructions from your legal representative are not provided, the service will be declined.
We can not complete Victorian Land Transfer Duties Form 6A. It must be signed and witnessed by a person authorised under section 107A(1) of the Evidence (Miscellaneous Provisions) Act 1958 per 'How do I complete this form?' on page 1 of your form. Contact your representative to see who else can help you (such as a notary public or an Australian lawyer).
More information is available from Smartraveller under the "Selling or buying land or property in Australia" section.
Verification of Identity (VOI)
The Consulate can complete the DFAT Identity Certificate.
The Consulate can not sign or complete any other 'Identifiers Certificates' or 'Verification of Identity Certificates'.
The Consulate General does not sign or witness documents from banks or other financial institutions. Your financial institution should advise you who else can witness your signature.
Notarising Documents for Chinese Visa and Work Permits
The Consulate can provide Certified Copies of original documents by appointment. We can not make Certified Copies of documents printed from the internet, including AFP Police Checks.
A Certified Copy produced at the Shanghai Consulate satisfies the requirements for Shanghai Entry and Exit Administration Bureau (EEAB) Visa and Work Permit applications. Chinese authorities do not require documents to be Authenticated, and we can not Authenticate documents to be used for visa or work permit applications.
If you choose to have your education documents Authenticated for your visa or work permit application, one possible alternate provider is http://www.cscse.edu.cn/publish/portal0/tab105/info6388.htm
Australian Visa Documents
The Consulate can not provide certified copies of documents, or witness statutory declarations or other documents associated with Australian Visa/Citizenship applications.
All questions, emails and phone calls regarding Australian visa applications should be directed to the Department of Home Affairs.
DFAT officers are not notaries public. Please contact your lawyer for advice on local notaries public.
Alternative Shanghai notarial service providers can be found here.
We Can Not Provide Legal Advice
Please ensure that documents relating to the notarial services you require from the Australian Consulate are presented in the correct form and that you provide the correct instructions for the notarial service you require. If you are unsure of the legislative requirements relating to the notarial service you require, you should seek independent legal advice. Please note that neither the Australian Government nor the Australian Consulate in Shanghai guarantees the legal effectiveness of the notarised document or the accuracy of its content. Fees paid for notarial services are non-refundable.
Requirements of this service are:
- Original documents
- Your passport
- Notarial Fees
For more information regarding notarial services please visit https://smartraveller.gov.au/services/legalising-documents/overseas.html
Under the Consular Fees Act of 1955 a fee applies to these services.
At the Shanghai Consulate-General Notarial Fees can only be paid using mPOS (Apple Pay, Alipay & WeChat Pay), Chinese ATM cards and most international credit cards. We can not accept American Express cards without a UnionPay symbol and can not accept cheques or cash.
Fees can vary each month due to changes in the exchange rate.
Translation and Interpreting Services